Want to know how to develop a winning remote work strategy for a modern business? Find out what the best way to work remotely is for you in our guide.
When you master the best way to work remotely, you will get countless opportunities to develop your business and have your company operating efficiently no matter what.
The COVID pandemic surely normalized remote work, but it was not the only reason why more people started working remotely. The number of remote workers over the world has been growing by approximately 30% annually over the past five years. Today, you don’t even need to rent an office space for legal purposes: you can use a virtual office with a registered business address and a receptionist to transfer calls and handle your mail. Let’s dive deeper into remote working technology and gather the most useful tips to run your business efficiently without meeting everyone in the office every day.
Ensure Sufficient & Regular Communication
Obviously, the lack of face-to-face communication and supervision is one of the major drawbacks when you start to work remotely. Luckily, there are many tools that allow you to have small talks or video chats with the entire team or some of the team members separately.
Don’t forget about the time difference and make sure your every employee gets to communicate with someone on the team. It is a good idea to hold staff meetings regularly either in a rented space or online.
Educate Your Supervisors
When starting a remote business or shifting to remote work, make sure your managers have the knowledge of:
- What is remote working and how your company can benefit from it.
- Your remote workflows and all the tools you use to handle them.
- Who they can consult in case they need help.
This last one is tricky. You can hardly expect all of your employees to become experts in remote working technology at once. Develop specific guidelines concerning the different ways to work remotely to ensure efficient communication between your teams or departments.
Set Up Different Ways to Work Remotely
No one knows your business better than you and your team. This means that only you can establish the most efficient work processes within your company. Here are the main things to consider:
First and foremost, does your team need to be online during office hours? Do all of your employees have access to high-speed Wi-Fi? How will you resolve urgent issues? You need to have answers to all of these questions.
If some of your employees prefer texting each other and others send emails or do Skype calls, your team will not be able to collaborate effectively. Everyone has to use the same tools to communicate as a team. Period.
The same statement applies to the gathering, sharing, and processing of data. Make sure all the sensitive information is secure and everyone knows exactly where to find it.
What will be your methods of tracking everyday task progress and project results? Remote work requires even more concentration and commitment from the team due to possible distractions, so make sure you can control the situation.
Choose the Best Suited Tools for Remote Teams
As we said before, you need to set up a strictly defined remote working technology and a set of tools to ensure effective workflow. To find the best way to work remotely, you need to keep in mind the following:
From good old phones to real-time messaging tools and video conferences, there’s a great variety of tools that make remote communication easier.
Cloud-based file management systems make it possible for your team to access any document and collaborate in real time.
Tracking the Results
You can choose a specifically designed tool to track the progress of every team member and manage the workflow.
When working remotely, your team will almost inevitably use public Wi-Fi, but you still want to secure your sensitive data. To ensure this, you can use a cloud-based storage with limited access and connected to VPN.
Create And Maintain Your Remote Working Culture
Remote working can be challenging without face-to-face communication. If there is such a possibility, our advice is to have the new team members come to the office during the first weeks. This way, you can walk the newcomers through your remote working policies and teach them how to use your communication tools and project management applications correctly.
In fact, when you are transitioning your team to work remotely or hire a remote worker, it’s good to have a 2-3 week plan to ensure the onboarding process as expected. We also advise introducing updates to your remote working technology based on the regular feedback from the team.
To recap, the most significant aspects of developing an efficient remote working technology are:
- Establish Flawless Communication
- Define Remote Working Policies & Tools
- Train and Listen to Your Team
- Cultivate Remote Working Culture
Modern businesses in a number of industries are already shifting to remote work, so finding the best-suited way to work remotely for your team can give your company a powerful boost.
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What Is the Best Way to Work Remotely? A Dive Into the Future of Business
Over the past five years, the number of remote workers over the world has grown by about 30% annually. Let’s dive deeper into the benefits and challenges of remote-working technology. There are many ways to run your business efficiently without meeting everyone in the office every day, including:
- Establishing Flawless Communication
- Defining Remote Working Policies & Tools
- Training Your Team
- Cultivating Remote Working Culture
Most industries are already shifting to remote work, so learning the best way to work remotely for your team can give your company a powerful boost to heights that it had never gone before.
By Nancy Coblenz